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What is an electronic signature?
An electronic signature is used as a general term to describe electronic authentication of one set of data ("the content") by associating it with another set of data ("the signature"). An electronic signature can be as simple as a) putting a PIN or entering a passcode etc., or b) use of biometric technologies; or c) possession of something unique that is required to authenticate to authenticate things.

In the above, while using credit cards, to authenticate our payments, we type a PIN in a card charging machine to authenticate electronically. Similarly, employees record attendance through a biometric device in a corporate setup, which equals signing a daily attendance register recording their presence. Sometimes, you possess a magnetic card or similar one to authenticate a commercial transfer value.

What is a digital signature?
A digital signature is a kind of electronic signature that uses an encryption system. Thus, the digital signature becomes a subset of electronic signature and therefore is a particular type of electronic signature. Digital signatures are based on using a mathematical function that can be created only by the creator as equivalent to putting the creator's manuscript signature. This mathematical function called "key" and, being unique to the creator named as "private key," is usually copied onto a device like a USB token so that it can be used to add to another code to increase the safety of use.

A digital signature uses a private key and public key combination to provide electronic authentication. This is similar to encrypted messages that worldwide military use to send coded messages to their intended destinations. The encryption may be of different types and one of the types is followed depending on convenience or standards to be adhered to.

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Considering the remote working scenario, document signing activity is relatively delayed due to lack of required infrastructure (print & scan devices) at the user end to print & sign docs . Organization started looking for alternate ways to expedite the whole document signing process. Few organization have created a SPoC to sign all regular docs, few have identified resources with required infra to sign docs, few still struggling the same old way of signing doc. Off late, many organization have started adopting electronic signature to ease the overall document signing process.

Electronic signature is the most preferred way to sign all business documents in the current context and situation. It is also termed as esignature, e-signature, electronic signature, esignature software, esign tool, cloud esignature, cloud electronic signature software, SaaS esignature software, etc. Documents such as Mutual NDA, Agreements, Partner Agreements, Software License Agreement, Commercial Proposal, Vendor Onboarding docs, Employee Offer Letter, Employment Agreement, Freelance Agreement, etc shall be executed through electronic signature software. There are many electronic signature software available , however lets look at the Top 10 must have features of electronic signature software.

Must have Top 10 Features of electronic signature Software:

Sign with Ease: The electronic signature shall be as simple as the user sign on a paper. It shall self instruct the user to sign with ease.
Multiple Signature types: The electronic signature software shall have options to sign the way user is interested. User shall be able to upload soft signature or sign with stylus or insert font driven signature.
Multi-party signature: Business document signing usually happens with multiple party involvement such as internal stake holders or external signing authorities. The electronic signature software shall provision esigning of multiple signing authority, with out much challenge.
Workflow: While adopting electronic signature, its equally important that the document shall flow in sequential way to get esign as required by business. Paperless Workflow is all that is expected from the electronic signature software to make it more convenient and independent of administrative task such us inperson follow-up.

Visit website - https://app.cryptoesign.com/signup ]]> Thu, 29 Jun 2023 08:08:38 +0000 CryptoESIGN News 1 http://www.disposition.sblinks.net/News/significance-of-electronic-signature-and-must-have-top-10-features-of-electronic-signature/ http://www.disposition.sblinks.net/News/httpscryptoesign-netapideveloper/ Laws of most countries have not defined "signature" in any of their dealing laws. With the widespread use of electronic communications, it may be worthwhile to understand what constitutes a valid signature. The manuscript signature provided evidence on three counts;

a) Identity of the signatory;
b) Intention to make a manuscript signature
c) Adoption of the content of the document

Electronic Signature
Electronic signature laws across the countries have been enacted on the same three premises listed above. So long as signature technology produces acceptable evidence of the above three aspects, an electronic signature should be treated as equivalent to a manuscript signature and should be taken as valid in law.

Computer technologies can provide for diverse types of signatures which may seem very different from how manuscript signatures were seen, used, and accepted. In manuscript signature, every one of us had a unique style of signing and in most places, we were asked to sign thrice to keep that as our specimen sample of usual way of our signing. This was also used to verify and validate documents signed by us resembled the original specimen that is held by banks or other authorities. Hardly, we wrote just our name in capital letters as our signature, even though we could have done that in our specimen and thus you could sign all documents just in capital letters like "KANNAN RAGUNATHAN". Now electronic signature products provide a font signature which raises a question among users as to how can a font signature be considered valid.

While no specific rules or methods or practices exist about how one should sign and put his manuscript signature, similarly there are no specific rules, etc., for form of electronic signature as well. So long the three principles can be proved, how you sign does not matter. It can be free drawing using your mouse (though drawing analogies with our manuscript signature becomes difficult), sign with an electronic pen on your computer screen similar to how you do your manuscript signature, a font signature selected out of various pre-built font signatures, or your signature file uploaded by you which may exactly look like your manuscript signature. CryptoESIGN, provides for all types of electronic signature formats like the one discussed above so that a user can have the comfort to sign the way she/he likes. CryptoESIGN takes care of above three core principles to make it a valid signature equivalent to your manuscript signature.

Conclusion:With advent of electronic commerce and electronic way of doing business, electronic signatures are here to stay and slowly manuscript signature would vanish from the scene all together.
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Understanding the Problem

The U.S. Government spends a large sum of money printing and distributing all the bills to the public. In this process, there is a vast number of trees used to make the paper used for these bills. This is one primary reason for the high level of pollution that is taking place. Of the average 6-billion-dollar statements produced yearly in the U.S, it is estimated that 2 billion are printed on paper. It is the same with other country governments like India etc.; While e-governance initiatives have been underway in several parts of the world, the paperless has still not become real. The amount of money being spent to save the planet from pollution and destruction of the environment is not fair. Therefore, all suggest that government departments must adopt esignatures to showcase solidarity to environmental protection. The private enterprises, banks, and educational institutions also support this initiative to become one-hundred percent digital by avoiding manual signature process for any of their process requirements

The Solution

Now, what we need is an electronic signature service provider which would assist in the electronic signature of all documents and help in storing documents in a digital format. There are several service providers in the market, and our CryptoESIGN is also one among them. A convenient workflow integrated e-signature service provider can relieve lots of pains for e-signature users by way of a simple solution that is not only convenient to use but also secure to use. There is no single industry that does not execute agreements or uses paper-based communication. Since e-signature provides higher traceability as to who executed the signature, it is more secure than a paper signature with all electronic traces being stored by e-signature service providers, including timestamp at the time of execution

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What is an electronic signature?

An electronic signature is any document that has been signed electronically. An electronic signature is a signature made by a person electronically through any electronic signature application like CryptoESIGN. Several countries have enacted laws that support eSignatures as valid signatures, like paper-based signatures done with wet ink. Besides supporting the fundamental legal requirements, it is now being embraced widely by the corporate world. Many industries such as financial services, real estate, retail, insurance, and many more use eSignatures today. With pandemic, even small and medium enterprises (SME) have started using eSignatures to execute contracts and agreements with business partners

Why does the need to sign electronically exist?

E-signature has existed for a long but has been integrated with electronic document management and control systems. Today it is used for more than half of the paper documents in the USA and Western Europe. In Asia, it is increasingly accepted and is becoming a norm as well. India Inc. is essentially adopting eSignatures to reap the benefits of efficiency and time. eSignatures are mainly used for commercial applications. They are used to approve documents or contracts, authorization and approvals for purchases, sign purchase orders, job applications, training, and other business functions.

Why is it so crucial for business?

The electronic signature is growing tremendously. Due to the benefits associated with e-signatures, there are more and more businesses that are using this effective form of legal document signing. Electronic signature is an internationally accepted legal document. This is because the signing authority can audit the signature and authenticity with a high level of trust. Traditionally, signing a paper contract is an expensive and time-consuming process. However, the easy management of e-signatures makes the process simpler and better for everyone. It is easy to share the signed document with all the authorities and ensure that everything is in place.

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The legality of Electronic Signatures in India

Section 3 of the Information Technology Act 2000 (IT Act) provides for authentication of electronic records wherein it allows documents to be authenticated through means of electronic signature, including by way of digital signature. A digital signature is one form of electronic signature, and the act was amended in 2006 to include all forms of an electronic signature to be valid for authentication of records. Further, even the Indian Evidence Act was amended to include electronically signed documents to be considered valid evidence in a court of law and achieve compatibility with IT Act amendments. Additionally, Section 464 of the Indian Penal Code was amended to include falsifying electronic records to be part of "Making a false document," covering all aspects of electronic record falsifying. With the above amendments, electronic signature became valid in India and is now considered valid for all business purposes

The legality of Electronic Signatures Across the World

In 1996, the United Nations published the UNCITRL Model Law of Electronic Commerce. Further, a model law of Electronic Signatures was published which facilitated all advanced economies to immediately follow suit to make their electronic signature law starting from the United States. The PIPEDA in Canada, The Electronic Transaction Act 1999 in Australia, the eIDAS regulation of European Union, The Electronic Commerce Act 2000 of Ireland, The Contract and Commercial Law Act of 2017 in New Zealand, The Electronic Communications Act 2000 of United Kingdom, The Electronic Signatures in Global and National Commerce Act of United States are some of the examples of specific allowability of electronic signatures.

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While Digital Transformation is underway for many organizations, electronic signature is one of the important applications most of the organization ignored it. However, in the recent times, many organizations have understood the importance of having an esignature software integrated with corporate IT ecosystem.

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Top 10 Features of CryptoESIGN electronic signature Software:

Sign with Ease: CryptoESIGN electronic signature is as simple as the user sign on a paper. It has self instruct feature that instruct & guides the user to sign with ease.

Multiple Signature types: CryptoESIGN electronic signature software has options to sign the way user is interested. User shall be able to upload soft signature or sign with stylus or insert font driven signature.

Multi-party signature: Business document signing usually happens with multiple party involvement such as internal stake holders or external signing authorities. CryptoESIGN electronic signature software provision esigning of multiple signing authority, with out much challenge.

Workflow: CryptoESIGN electronic signature, its equally important that the document shall flow in sequential way to get esign as required by business. Paperless Workflow is all that is expected from the electronic signature software to make it more convenient and independent of administrative task such us inperson follow-up.

Widely used soft copy format: Accommodating of basic soft copy formats such as Microsoft Document and PDFs are critical for the usage of electronic signature software. CryptoESIGN support these two widely used soft copy format files to esign, scan, share & store signed docs

Comply to Security Standards: Business documents are confidential in nature, while these docs travel electronically to have esignature, CryptoESIGN electronic signature software adheres to 256 Bit Encryption uses Secure Hash Algorithm and AES encryption methodology to avoid any sort of misuse or unauthorised access.

Two Factor Authentication: Signing parties shall get authorised access, that means, the software shall stop unauthorized access. While accessing confidential docs through CryptoESIGN electronic signature, the initiator and authorized signatories receives second level authentication code to access such docs.

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CryptoESIGN is a cloud-based e-signature software with an intuitive user interface and with block chain integration. It is a self - explanatory, single-screen cloud-based e-signature software, offering the simplest of electronic signing experience . A word inspired, self-guided application which makes user convenient in terms of guided UI, mobility of the application.

CryptoESIGN eSignature software one of the important tools for your Business Continuity during pandemic and remote work culture. CryptoESIGN e-signature is the best alternative solution to traditional way of physically signing the documents on the move with time as essence and gaining supply chain efficiency in turnaround of documents between signing parties.

America led the landing global e-signature software market with more than 39% share, followed by Europe and APAC region . The presence of well developed countries such as the US and Canada and high focus on improved cybersecurity with regard to e-signatures are two of the major factors responsible for the growth of e-signature software market in this region. E-signature has a prominent role to play in finance & banking sector, Telecommunication, Retail & Manufacturing, MSME sector in APAC region

The global e-signature software market is expected to grow at a CAGR of 23.7% during the forecast period 2019 - 2027 .

CryptoESIGN, a self - explanatory, single screen cloud e-signature software, offering the simplest of electronic signing experience. CryptoESIGN e-signature is the best alternative solution to traditional way of physically signing the documents on the move with time as essence and gaining supply chain efficiency in turnaround of documents between signing parties.

Secured, Authenticated, Trusted, Legally used: CrytptoESIGN e-signature Software avidly used in the new normal. CryptoESIGN electronically Signed docs & agreements comply with industry policies, standards, laws, and regulations. CryptoESIGN eSignature software one of the important tools for your Business Continuity during pandemic and remote work culture.

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